Set course defaults, self-enrollment and ratings for your institution
Under Settings → Management → Courses, set content block feedback, the certificate design, default features for new courses, self-enrollment and waitlists, end-of-term archiving, rating schemas and Likert rating templates for your whole institution.
Courses is the Settings page where you set the course rules for your whole institution: content block feedback, the certificate design, the default features of new courses, self-enrollment and waitlists, end-of-term clean-up, rating schemas and Likert rating templates. You find it under Settings → Management → Courses; the page itself is titled LMS (Learning Management System).
Why it matters
These settings decide how every course behaves before a teacher opens it: which tabs a new course starts with, whether students can enroll themselves, what happens when a course is full, and what happens to enrollments when a term ends. Set them once, and course admins only have to handle the exceptions in each course.
Before you start
| Requirement | Detail |
|---|---|
| Permission | Your role needs the LMS settings permission (read-write:settings-lms). Without it, Courses does not appear under Settings → Management |
| Feature | Fuxam LMS with the Learning Journey feature must be active for your institution. Otherwise the page is not available |
| Term-reset switches | Turning on Auto-archive courses from past terms or Reset Course Waitlists also needs the permission to update settings (update:settings) |
| Rating templates | Creating, editing and deleting Likert rating templates needs the write:likert-scale-template permission |
| Students | For self-enrollment, the student role needs the Self-enroll in courses permission (see Roles and permissions) |
What is on the page
Use the navigation on the page to jump to a section:
| Section | What you set |
|---|---|
| Course | Content Block Feedback and Completion certificate design |
| Course Features | The default tabs of new courses and whether course admins may change them |
| Self-Enrollment | Self-enrollment mode, visible courses, default course distribution, unenrolling, waitlist, self-study and the end-of-term reset |
| Rating Schemas | The grading schemas of your institution |
| User Ratings | Likert scale rating templates for rating students in a course |
How to change course settings
Open Settings → Management → Courses.
Change the switches, dropdowns and numbers you need. The sections below explain each setting.
The Unsaved changes bar appears. Click Save to apply your changes, or Discard to drop them.
Course
| Setting | What it does |
|---|---|
| Content Block Feedback | When on, students can leave feedback on the content blocks of a course |
| Completion certificate design | Choose Modern or Classic. This is the layout learners see on the public certificate page. It applies to all completion certificates in your institution |
Course Features: defaults for new courses
Course Features sets which tabs a newly created course has: Dashboard, Learning Journey, Calendar, Course Chat and Drive. At least one feature must stay on.
| Setting | What it does |
|---|---|
| Feature switches | Turn a tab on or off for newly created courses. Existing courses keep their own settings |
| Allow course-level overrides | On: course admins can change the features of a single course in its course settings. Off: every course uses these institution defaults, and the Course Features section in the course settings is locked. Course admins see a note that course features are managed by your organization |
How course admins change features in one course: Configure course features.
Self-Enrollment
| Setting | Options | What it does |
|---|---|---|
| Self-Enrollment Mode | Generic, Curriculum-Based | Generic (default): any eligible student can browse and self-enroll in courses open for self-enrollment. Curriculum-Based: only students who have the module in their curriculum can self-enroll, and only when the module is planned for the current term |
| Visible Courses | All Active Courses, Current & Upcoming Terms, Current Term Only, Upcoming Term Only | Which courses students see for self-enrollment. Only shown when the mode is Generic |
| Default Course Distribution Strategy | Split Evenly, Split Every, Split Study Programs, Pass All Members | How members are spread across courses when you connect courses to a module. Default: Split Evenly. You can still change it per module; existing connections are not changed |
| Default Split Every Count | A number (default 25, at least 1) | How many members go into each course. Only shown when the strategy is Split Every |
| Allow Unenrolling Module Courses | On / off | Users can unenroll themselves from module courses after enrolling |
| Enable Waitlist | On / off | Students can join a waitlist when a course is full and are enrolled automatically when a spot opens |
| Enable Self-study Courses | On / off | Students can enroll in bookable courses as self-study. They get the course content and content blocks without attending scheduled sessions. Self-study enrollments do not use course capacity and do not create appointment conflicts |
What students see: Book and unbook courses. How course distribution works for a planned module: Manage course load for a planned module.
Archive past-term courses and reset waitlists
Two switches clean up courses at the end of each term:
| Setting | What happens |
|---|---|
| Auto-archive courses from past terms | Courses from past terms move to each user's Archived Courses section, and the course user list is reset. Archived enrollments no longer count toward the user count or the capacity |
| Reset Course Waitlists | The waitlists of courses from past terms are cleared. Students who still want a place must join the waitlist again |
| Days Before Term End to Archive Courses/Reset Waitlists | Appears when one of the two switches is on. How many days before the end of the term the archiving and the waitlist reset start (0 or more) |
To turn one of the two switches on:
Turn on Auto-archive courses from past terms or Reset Course Waitlists. A confirmation dialog opens and shows the current term and its end date.
Choose when to start. For archiving: Reset all past terms now (enrollments from terms before the current one move to Archived Courses right away) or Start after term ends on date (past terms stay as they are). For waitlists: Clear waitlists now (all current waitlist entries of active courses are deleted) or Start after term ends on date (current waitlists are kept).
Type the confirmation text shown in the dialog: RESET USER LIST for archiving or DELETE WAITLISTS for waitlists.
Click Enable reset. The switch is saved right away; you do not need to click Save.
To turn a switch off again, switch it off and click Save in the Unsaved changes bar.
Rating Schemas
Rating Schemas lists the grading schemas of your institution. It is the same list as in the Exam Center settings, and the default schema is marked Default.
- Click Create to add a schema.
- In the ⋯ menu of a schema, Settings opens the editor, Make Default makes it the default schema and Delete removes it. The default schema cannot be deleted; make another schema the default first.
How to fill in a schema: Configure grading scale.
User Ratings: Likert rating templates
With User Ratings, you define Likert scale rating templates for rating students. You create the templates here; a course admin then picks one for a course under User Rating → Likert Scale Template in the course settings (Course settings).
Turn on User Ratings and click Save. The Rating Templates list appears.
Click Create. The Create Rating Template panel opens.
Enter a Template Name, for example Practical Course Evaluation.
Under Rating Levels, define the scale points from highest to lowest. Five levels are prefilled: Fully applies, Mostly applies, Partly applies, Mostly does not apply and Does not apply. Rename them, add more with Add Level, remove one with × or drag a level to a new position. The top level always has the highest value. You need at least 2 levels.
Under Criteria, list what students are rated on. Three criteria are prefilled: Technical understanding, Team collaboration and Task execution. Add more with Add Criterion. You need at least 1 criterion.
Check the Preview and click Create. Every level and criterion needs a label; otherwise the template is not saved.
The Rating Templates list shows each template's number of levels and criteria and, under Courses, how many courses use it (hover to see which). In the ⋯ menu, Edit opens Edit Rating Template (confirm with Save) and Delete removes the template.
Best practices
- Set Course Features before the term starts. The defaults only apply to courses created afterwards, so set them before course admins create the new term's courses.
- Turn off course-level overrides only on purpose. It locks the Course Features section in every course; tell course admins before you do it.
- Prefer "Start after … ends on …" for the term reset. It leaves the current term untouched and starts the clean-up at the next term end.
- Check the Courses column before deleting a template. A template in use takes all of its ratings with it.
- Keep one clear default rating schema. It is marked Default in the list and cannot be deleted while it is the default.
Common pitfalls
| Pitfall | What happens | What to do |
|---|---|---|
| Leaving the page without saving | The changes are lost; the bar warns "You have unsaved changes that will be lost." | Click Save in the Unsaved changes bar before you leave |
| Visible Courses is missing | The mode is Curriculum-Based, where the setting is hidden | Switch Self-Enrollment Mode to Generic if students should browse courses freely |
| Students cannot enroll themselves | Their role lacks the Self-enroll in courses permission | Grant it under Settings → Roles & Permissions |
| Changing defaults and expecting existing courses to change | Existing courses keep their own features | Change the course itself, or turn off Allow course-level overrides |
| Course admins cannot change course tabs | Allow course-level overrides is off | Turn it on here if courses should differ |
| Choosing Reset all past terms now by mistake | Past-term enrollments are archived at once; this cannot be undone | Use Start after … ends on … unless you really want an immediate reset |
| Deleting a rating template in use | It is removed from all courses and its ratings are deleted | Check the Courses column first |
| Delete does not work on a rating schema | The default schema cannot be deleted | Make another schema the default first |
FAQ
Do the Course Features defaults change existing courses?
No. While Allow course-level overrides is on, existing courses keep their own settings and the defaults apply to new courses. If you turn the switch off, every course uses the institution defaults.
Why don't I see Courses under Settings → Management?
Your role needs the LMS settings permission, and Fuxam LMS with the Learning Journey feature must be active for your institution. Ask an administrator if either is missing.
What if no current term is set up?
The confirmation dialog then offers Start after the next term ends instead of a named term and date.
Does a self-study enrollment take a seat in the course?
No. Self-study enrollments do not use course capacity and do not create appointment conflicts, because self-study students do not attend scheduled sessions.
Is this the same as the course settings inside a course?
No. This page sets rules for the whole institution. Capacity, banner, connected modules and the template a single course uses are set in that course's settings.
Related pages
Settings overview
All institution settings areas at a glance.
Course settings
Capacity, features and ratings of one course.
Configure course features
Turn course tabs on or off in a single course.
Configure grading scale
Set up a rating schema step by step.
Book and unbook courses
What students see when they self-enroll.
Roles and permissions
Grant the LMS settings and self-enrollment permissions.