Terms & chronology

Configure academic study periods (terms) that drive planning grids, module elections, booking context, and filters across OrgHub.

Chronology is where you define academic study periods — commonly called terms or semesters — for your institution. Each term is a named, bounded window of academic activity: for example, “Winter Semester 2025/26” from October 2025 to February 2026. Terms live in OrgHub → Database → Chronology and become the shared time axis for planning, module elections, exam scheduling, room-booking context, and table filters across OrgHub.

A shared chronology matters because universities do not run on calendar months alone. Degree progress, elective elections, reassessment registration, and operational planning all need one agreed set of academic periods. When every team invents its own semester labels in spreadsheets, filters disagree, planning grids fragment, and cohorts cannot align intake and delivery to the same timeline. Chronology gives FuxamCMS a single master list of terms so curricula, cohorts, and module planning all speak the same language of time.

Why it matters

Academic terms are the institutional clock. They answer when teaching, elections, and reassessments are allowed to happen — not only for one faculty, but for the whole organization.

Without maintained terms:

Planners cannot group modules by study period in a reliable way.
Students lack a clear election window for optional modules.
Courses, exams, and other OrgHub tables lose a consistent period filter.
Cohort and curriculum work cannot map program sequence onto real calendar dates.

Chronology solves that by registering terms once as Database master data. Downstream areas reference those records instead of free-text semester names.

How this fits into Fuxam

Chronology is one of the four Database pillars in Academic structure, alongside modules, curricula, and rooms. Terms do not invent program content; they provide the time windows that planning and elections attach to.

Related area	How Chronology connects
Academic structure	Chronology is the when pillar of Database master data
Curricula	Curriculum study periods organize the program sequence; institution terms from Chronology drive election windows and planning placement
Study programs and cohorts	Cohorts and cohort module planning use terms to place and move modules across semesters
Module planning	Planning grids group and select study periods from Chronology

Key concepts

Term	Meaning
Study period / term	A named academic window (for example, Winter Semester 2025/26) with start and end dates used across OrgHub
Term window	The main academic period boundaries defined by Start date and End date
Election window	The period defined by Election Start and Election End when students can elect optional modules for the term
Reassessment window	The period defined by Reassessment Registration Start and Reassessment Registration End when students can register for reassessment exams (when enabled)
Term code	An optional unique identifier for the term; Fuxam can auto-generate one if you leave it empty
Curriculum study period	A structural slot inside a curriculum (for example, Semester 1) — related conceptually to chronology, but not the same as an institution term record

What a term controls

Window	Field	Purpose
Term window	Start date, End date	The main academic period boundaries
Election window	Election Start, Election End	When students can elect optional modules for the term
Reassessment window	Reassessment Registration Start, Reassessment Registration End	When students can register for reassessment exams (when enabled for your institution)

In this section

Create a term

Add a new study period with name, code, and start/end dates.

Edit a term

Update dates inline in the Chronology table and save changes.

Term effects on planning

See how terms drive the module planning grid and cohort planning views.

Roles and responsibilities

Role	Typical responsibility
Academic / registry office	Own the institutional calendar of terms and keep names and codes consistent
Academic planners	Rely on terms when building module planning and cohort plans
Exam administration	Coordinate reassessment registration windows when that feature is enabled
Curriculum owners	Align elective election timing with Chronology dates and curriculum election settings

Where to start

Open Chronology and review existing terms so you do not create duplicates.
Create terms for the next academic cycle (and any missing historical periods you still need for filters).
Set Election and Reassessment windows after the core term window exists.
Confirm terms appear correctly in module planning before large-scale placement work.
Prefer editing future terms carefully once planning or enrollment data already references them.

Open Chronology

Go to OrgHub → Database → Chronology. The table lists all configured study periods for your institution.

Academic structure

Overview of Database pillars: modules, curricula, rooms, and terms.

Curricula

Program blueprints that organize modules into study periods and electives.

Module planning

Plan which modules run in which terms and assign organizers.

Study programs and cohorts

Cohorts and program versions that consume curricula and term-scoped planning.