Module planning & organizers

Plan which curriculum modules run in each academic term and assign primary and secondary responsible staff using the Available Organizers dialog.

Module planning determines when each module in a study program’s curriculum is offered and who is responsible for running it. It is the operational bridge between the academic blueprint (modules and curricula) and term-by-term delivery: you place module versions into Chronology terms, then attach organizers so staffing and course access have a clear owner.

Planning is done within a cohort’s Module Planning section, from a study program version’s Module Planning view, or from the institution-wide Planning page under Management.

Why it matters

Universities rarely deliver an entire curriculum at once. Each term, academic planners decide which units run for which intakes, who owns them, and how that maps to rooms, courses, and exams later. Without a shared planning layer:

• Curriculum modules never land in a concrete semester map.
• Staffing decisions live in spreadsheets that drift from OrgHub.
• Monitoring cannot see teaching load against quotas.
• Course linking and organizer-only visibility lack a planned offering to attach to.

Module planning gives one place to answer what runs this term and who is responsible before schedules and enrollments harden.

How it fits

Modules come from the cohort’s assigned curriculum. Terms come from Chronology. Study programs and cohorts scope which students and blueprints are in play. Organizer assignment (also covered in depth on Assign a module organizer) attaches people and workload. Rooms become relevant when planned offerings turn into appointments.

For how term names, grouping, and moves behave in the planning grid, see Term effects on planning.

Key concepts

Open module planning

You can access planning in two main ways:

• Institution-wide — go to OrgHub → Management → Planning to see all modules being planned across the institution.
• Per cohort — open a study program’s cohort and select the Module Planning tab to plan just for that cohort.

You can also open Module Planning on a study program version for program-scoped planning. The same term grouping and organizer concepts apply at every level; only the filter scope changes.

Plan a module

Use this flow when placing a curriculum module into a concrete term.

Assign organizers

An organizer is the staff member responsible for a module. You can assign a primary responsible person and one or more secondary responsible persons. For the full Available Organizers dialog, conflict resolution, and visibility rules, see Assign a module organizer.

Adjust or remove planning

To change a module’s planned term or organizer, reopen the module in the planning view, make your changes, and save. To remove a module from planning entirely, use the remove or unplan action in the module’s row.

After changes that affect load or quotas, return to Planning monitoring and refresh data so charts and targets reflect the new plan.

Best practices

• Plan from the curriculum outward — confirm the cohort’s curriculum and module versions before assigning terms and organizers.
• Keep Chronology stable during peak planning — renaming or reshaping terms mid-cycle confuses grids; coordinate term edits with planners (see term effects on planning).
• Assign a clear primary organizer — secondary organizers help with coverage, but one primary owner keeps accountability clear for course access and follow-up.
• Treat unassigned-term rows as backlog — clear them before the term starts so monitoring and course planning are not working from incomplete data.
• Reconcile with rooms and courses after the academic map is set — place modules and organizers first, then attach delivery courses and room bookings.

Common pitfalls

FAQ

Related pages