Manage course load for a planned module

Connect delivery courses to a planned module version, distribute cohort members and individual users across courses, set Access status, and save the load from Module planning.

Course load management is the Campus Management detail view for one planned module version in a term. Open it from Module planning by selecting a module name in the planning table. Use it to connect delivery courses, distribute cohort members and individual users across those courses, set each course's Access status, and save the distribution so enrollments match your plan.

Why it matters

Module planning answers what runs this term and who organizes it. Course load management answers which courses deliver that module and how students are split across those courses. Without it, planners often create courses and enrollments by hand, so capacity, Access, and study-plan visibility drift apart.

Before you start

Requirement	Detail
Planning feature	The institution Planning package must be enabled (otherwise the page is unavailable).
Permission	You need read:course-modules (or equivalent module access) to open the page; saving distribution and Access changes also requires write access for the affected modules and cohorts.
Module planned in a term	Open from Campus Management → Planning → Module planning (or a cohort's Module planning tab) after the module sits in a Chronology term.
Courses	Use existing connected courses, or create new courses from the module version in this view before you distribute members.

Open course load management

Go to Campus Management → Planning → Module planning (institution-wide), or open a study program cohort and select the Module planning tab.

In the planning table, select the module name for the row you want to configure. Fuxam opens Course load management for that module version and term, and keeps your planning filters in a return link so you can go back to the same table.

Confirm the header shows the module name, Members count, source/cohort count, Individual users count, and the current study period tag when a term is attached.

Understand the page

The page has two main tabs:

Tab	What you do there
Details	Overview fields for the planning object (status, expected users, quota, tags, planning dates) plus the load canvas and sidebar sections.
Connected courses	Review courses already linked to this module version for the term.

On Details, the sidebar (or sections list) typically includes:

Section	Purpose
Cohorts	Cohort sources that contribute members to this planned offering.
Courses	Courses that will receive those members; create or select courses here.
Individual users	Users on the module who are not covered only by the cohort sources (shown when present).

A flow chart visualizes how member groups connect to courses. You can open a fullscreen layout when you need more space.

Distribute members across courses

Use this flow when one planned module should run as several parallel courses (for example, multiple seminar groups).

Open Course load management for the module version and term.

In Courses, select existing connected courses and/or create new courses from this module version so every parallel group has a course row.

Choose a distribution method for each cohort source. Supported methods in the product are:

Split evenly — divide members as evenly as possible across the selected courses.
Split every — place a fixed number of members into each course (you set the count).
Split cohorts — keep cohort membership aligned when splitting across courses.
Pass all — send all members of the source into the selected courses without splitting by count.

For each course, set Access (course connection status). Behavior from the product:

NO_ACCESS — hidden; no course-layer access granted.
ORGANIZERS_ONLY — only assigned organizers receive course access.
BOOKABLE — appears in course booking; students gain access when they book.
FULL_ACCESS — students receive course access automatically.

Review the flow chart and member counts so the total matches the header Members figure.

Select Save (and Reset if you need to discard unsaved sidebar changes). Saving runs a progress operation that writes the distribution and refreshes the module planning row's connected courses.

Adjust overview settings

On the Details tab you can update planning-object overview fields when you have edit permission:

Field	Use
Status	Planning lifecycle: not planned, in planning, planned, or archived.
Expected users	Planned headcount for capacity and monitoring context.
Quota	Percentage when user quotas are enabled for the institution.
Tags	Module tags associated with this planning object.
Planning dates	Allowed date selection for the offering.

Save overview changes together with your course distribution when you finish the pass.

Best practices

Finish module placement and organizers before heavy distribution — Access modes like organizers-only depend on who is attached.
Prefer one clear distribution method per cohort — mixing ad-hoc enrollments outside this view makes the flow chart and monitoring harder to trust.
Create the parallel courses here when they do not exist yet, so connections stay tied to the module version and term.
Return via the planning link after saving so filters and term grouping stay intact.

Common pitfalls

Symptom	Likely cause	What to try
Page not found / unavailable	Planning feature off, or missing module read permission	Enable Planning; check roles and permissions
No useful term in the header	Module not placed in a Chronology term	Assign a term in Module planning
Cannot set Access that needs organizers	Organizers lack course roles	Assign organizers/roles, then retry Access
Save fails mid-progress	Validation or permission error on distribute	Read the error toast; confirm cohort write access and course connections
Member totals look wrong after save	Stale planning table	Re-open Module planning (the save marks the table for refresh)

FAQ

Is this the same as Course planning?

No. Course load management is the per-module detail you open from a Module planning row to connect courses and distribute members. Institution Planning tabs focus on Module planning, Monitoring (when quotas are on), and SmartPlan. Older Course planning routes may still exist in the product, but this guide covers the load view linked from Module planning.

Do I need a cohort?

Cohort sources appear when the planned offering has cohort membership. Individual users can still show when people are attached outside those sources. Continuing-education or non-cohort setups may lean more on individual users and selected courses.

Does saving enroll students immediately?

Saving the distribution writes course connections and membership according to your Access settings and distribution method. Modes like BOOKABLE still require students to book; FULL_ACCESS grants course access as part of the enrollment update path.

Module planning

Place modules into terms before opening course load.

Assign a module organizer

Staff attachment required for organizers-only Access.

Planning monitoring

Check quotas after you set expected users and load.

Course management

Institution course catalog and enrollments.

Link module to course

How module versions connect to delivery courses.

Chronology

Terms that scope each course load page.