Create a continuing-education program
Add a continuing-education program in OrgHub with an initial version, optional code and objective, and the Has Cohorts setting for flexible professional offerings.
Create a continuing-education program when your institution offers a certificate, professional development track, or other flexible non-degree pathway that should live beside — not inside — the degree catalog. Fuxam creates the program together with an initial version so you can connect curricula, enroll participants, or add cohorts without a separate versioning step first.
In university practice, founding a continuing-education offering is an institutional product decision: naming, coding for catalogs and partners, whether participants join in waves, and what the learning objective is. The create form captures those foundational choices so later planning and enrollment have a stable parent record.
Why it matters
Without a continuing-education program record:
- There is nowhere to hang versions when the certificate edition or curriculum changes.
- Staff lack a clear home for participants, curricula, and module planning outside the degree list.
- Admissions handoffs from Apply and reporting cannot point at a first-class professional offering.
Creating the program early — even before every module is finalized — establishes the container. You refine connected curricula, responsible users, and planning afterward.
How it fits
Continuing-education programs are created from the Continuing Education tab under OrgHub → Management → Programs, not from the Study Programs tab. The structural model matches study programs (program → version → optional cohorts → members), but defaults differ: cohorts off, and university statistics never apply.
| Related area | Relationship |
|---|---|
| Continuing education | Section overview and when to use CE vs study programs |
| Manage program versions | Add editions after the initial version |
| Manage cohorts | Next step when Has Cohorts is on |
| Enroll participants | Add members or direct program users |
| Create a study program | Parallel create flow on the Study Programs tab |
| Curricula | Blueprints you can connect at creation or later in Settings |
Before you start
- Confirm the Continuing Education tab is visible (feature package and institution setting enabled). If it is missing, see Permissions, features and visibility.
- Decide the display Name participants and staff will recognize.
- Decide whether you need a Study Program Code for catalog alignment, partner systems, or internal reporting.
- Choose whether this offering needs cohorts (named waves) or direct enrollment.
- Optionally prepare an Initial Version Name (for example, “2025 edition”) and a short learning objective if your process records program purpose at creation.
- Prefer having a draft curriculum ready if you will connect it immediately.
How to create a continuing-education program
Go to OrgHub → Management → Programs and open the Continuing Education tab.
Select Continuing Education in the toolbar to open the Create Continuing Education panel.
Enter the program Name — the display name for the offering (for example, “Professional Certificate in Data Science”).
Optionally enter a Study Program Code. Leave blank if an auto-generated code is acceptable, or enter a custom code that matches your institutional catalog.
Optionally enter an Initial Version Name — the label for the first program version (for example, “1.0” or “2025 edition”).
Configure Has Cohorts if you want cohort-based organization for this program. Leave it off for rolling or individual enrollment.
Select Create to save. The program and its initial version are created.
Fields and choices at creation
| Field / choice | Required | Guidance |
|---|---|---|
| Name | Yes | Use the title learners and partner offices will recognize in lists and communications |
| Study Program Code | No | Align with SIS/catalog codes when external systems need a stable identifier |
| Initial Version Name | No | Name the first edition clearly; you can add more versions later |
| Has Cohorts | No (defaults off) | On for shared intake waves; off for rolling enrollment |
| Objective | No | Short statement of purpose when your process records program goals (for example, upskilling focus) |
| Default study time | No | Optional planned duration context for the offering when your institution uses it |
| Connected curricula | No at create | You can connect curricula at creation or later under Settings |
After creation — manage the program
Open the new program from the Continuing Education tab to manage it like other programs:
| Area | What you do there |
|---|---|
| Users | Enroll participants directly when cohorts are disabled |
| Curriculum | Available at the program level when cohorts are disabled |
| Cohorts | Create and manage intake groups when Has Cohorts is on |
| Module Planning / Course Planning | Plan delivery across terms |
| Settings | Program details, connected curricula, responsible users, drive folder, and default tuition fee plan |
You can rename, archive, and version continuing-education programs using the same actions as standard study programs. For shared edit patterns, see Edit a study program. For archival patterns, see Archive a study program.
Planning continuing-education delivery
Even without cohorts, place modules into Chronology terms and assign organizers so staffing and monitoring stay coherent:
- Attach or maintain the program-level curriculum with the right module versions.
- Use Module Planning to select terms — see module planning and term effects on planning.
- Assign organizers for owned delivery.
- Schedule sessions with rooms when offerings become appointments.
Has Cohorts — decide deliberately
| Situation | Recommended setting |
|---|---|
| Rolling starts, individual enrollments, self-paced certificate | Has Cohorts off |
| Semester waves that share a start date and curriculum version | Has Cohorts on |
| Mixed: mostly rolling, occasional special cohort | Prefer off unless you will actively maintain cohorts; avoid empty cohort records |
| You need named audiences for Info Hub and reporting per wave | Has Cohorts on |
You can typically adjust Has Cohorts later when updating the program, but changing enrollment mode after participants exist should be planned carefully with your registrar — existing memberships and study plans may need review.
Best practices
- Use continuing education for flexible certificates and professional tracks; use study programs when structured degree intakes and statistics are required.
- Name programs for external recognition (certificate title), not only internal project codes.
- Set a meaningful Initial Version Name even if you only have one version today — it appears in the version selector.
- Connect curricula before large enrollments so study plans generate from the intended blueprint.
- Align naming with Apply application programs when admissions feed this offering.
Common pitfalls
| Pitfall | Why it hurts | What to do |
|---|---|---|
| Creating on the wrong tab | Program lands under Study Programs with degree defaults | Use the Continuing Education tab and Create Continuing Education |
| Enabling cohorts “just in case” | Empty intakes and unused cohort UI | Leave Has Cohorts off until you need waves |
| Expecting statistics on CE programs | CE never participates in university statistics | Use a study program when reporting requires inclusion |
| Skipping curriculum connection | Planning and study plans lack a blueprint | Connect curricula in Settings before heavy enrollment |
| Vague names or codes | Hard to find offerings beside degree programs | Use distinctive titles and stable codes |
FAQ
Does creating the program also create a version?
Yes. Every new continuing-education program is created with an initial version. Additional versions are optional — see Manage program versions.
Can I turn Has Cohorts on later?
Yes, you can update the program to enable cohort-based enrollment when your workflow needs intake groups. Plan the change with staff who manage enrollment so existing participants are handled correctly.
Can I enable university statistics for this program?
No. University statistics are always disabled for continuing-education programs and cannot be enabled.
Where do I edit an existing continuing-education program?
Open it from the Continuing Education tab and use the same settings and management patterns as study programs — see Edit a study program.