View the calendar
Navigate day, week, month, and year views, filter appointments by course, cohort, or room, search events, and save personal calendar views.
The institution-wide Calendar brings together every appointment you can access — from courses, cohorts, rooms, and direct invitations — in one place. This page shows how to move between time ranges and filter down to the slice of your schedule that matters right now.
Why it matters
Most people don’t want to see everything on their calendar at once — they want “my lectures this week” or “what is booked in this room next month.” Knowing how to switch views, filter, and save presets turns a crowded grid into a focused planning tool, and prevents the classic mistakes of looking at the wrong week or missing an event that was hidden behind a busier one.
Before you start
Anyone can view the calendar; you see the appointments you are invited to or organize, plus any you can access through your role. Creating and changing events is covered separately in Create an appointment, Edit an appointment, and Delete an appointment.
Navigate views
Open Calendar from the sidebar.
Use the view selector in the toolbar to switch between Week, Work week, Day, Month, and Year.
Click the left and right arrows to move to the previous or next day, week, or month (depending on the active view).
Click Today when it appears to return to the current date.
In the calendar sidebar, use the mini date picker to jump directly to a specific day.
Choosing the right view
| View | Best for |
|---|---|
| Day | Inspecting a single busy day hour by hour. |
| Week / Work week | Everyday planning; Work week hides Saturday and Sunday. |
| Month | Spotting patterns, deadlines, and gaps across weeks. |
| Year | A high-level sense of term rhythm and heavy periods. |
Filter by course or cohort
Expand Filters in the calendar sidebar to narrow the grid. Filters combine, so you can, for example, show only the appointments you organize within a particular course.
| Filter | Effect |
|---|---|
| Filter by course | Show appointments linked to one or more selected courses. |
| Filter by cohort | Show appointments linked to selected cohorts. |
| I’m participant | Only appointments where you are a participant. |
| Organized by me | Only appointments you organize. |
| Priority appointments only | Hide lower-priority items when appointments overlap. |
Search within the course or cohort selectors when you have a long list. Active filters show a badge count on the Filters section header, so you can always tell when the grid is filtered rather than empty.
Filter by room
Room-specific calendars are available from OrgHub → My Organization → Rooms when you open a room’s Calendar tab. This is the best way to answer “what is booked in Room A next week?” The global calendar’s location filters and appointment details also show which Room is assigned to each event.
On the main calendar, room information appears on each appointment block and in the appointment detail panel when you click an event. To learn how rooms are defined and booked, see Rooms and Assign a room to an appointment.
Search appointments
Use Search appointments… in the calendar toolbar to find events by title or other criteria across the visible range. Searching is faster than scrolling when you know roughly what an event is called but not exactly when it is.
Saved calendar views
Under My Calendars in the sidebar, create or switch between saved views — each stores a name, color, and filter preset (for example All My Courses or My Organized Events). Set a default view so it loads when you open the calendar.
Saved views are the payoff for setting up filters once: instead of rebuilding a filter combination each visit, you switch to it in a click.
Common pitfalls
- Looking at the wrong period. If something seems missing, confirm the date range in the toolbar and click Today to reset.
- Forgetting an active filter. A lingering course or cohort filter can hide events; watch the Filters badge count.
- Confusing priority filtering with deletion. Priority appointments only hides lower-priority overlaps; it does not remove them.