Archive a module

Retire modules from day-to-day use without deleting versions or history, and understand the impact on selectors, curricula, and linked courses.

Archiving retires a module from day-to-day use without deleting its data. Archived modules can be restored later if needed. Use archive when a unit of study is no longer offered as an active catalog entry — not when you only need a revised configuration for the same unit (prefer a new version in that case).

Why it matters

Academic catalogs accumulate modules that programs no longer run. Leaving them active clutters selectors for curriculum editors, planners, and staff linking courses. Archiving reduces that noise while preserving the historical record: versions, past curriculum references, and configuration remain available for audit and restoration.

Unlike permanent deletion, archive is designed for institutions that must retain academic history. Students and cohorts that already referenced a module version are not automatically stripped of those references when you archive.

Archive vs. delete vs. version

Fuxam supports Archive for modules — not permanent deletion from the Modules table. Archiving:

• Hides the module from default module lists and selectors.
• Preserves all versions, historical links, and configuration data.
• Can be reversed with Unarchive.

How it fits

Related checks before archiving:

• Curricula and Add modules to curriculum — is the module still placed in active program versions?
• Module planning — is it still planned for upcoming terms?
• Link module to course — are live courses still connected?
• Module groups — is the module still part of an organizational group you rely on for planning?

Before you start

• Search curricula and planning for the module (and its versions) still in active use.
• Decide whether a replacement module or a new version is needed first.
• Communicate the retirement to program coordinators and planners who may still select it.
• Confirm whether any module group membership should be updated so catalogs stay accurate.

Archive a module

Fuxam prompts: archived modules will not be visible to users, and you can unarchive them later.

View archived modules

Use the archived filter on the Modules table to include archived modules in the list. From there you can review retired modules or select Unarchive to make them active again.

Worked example — retire after replacement

Scenario: Legacy Statistics (STAT100) is replaced by Statistics for Social Sciences (STAT110) with a new code and handbook entry.

1. Create and configure STAT110 (versions, ECTS, exams).
2. Place STAT110 in the new curriculum version; keep older cohorts on STAT100 until they finish.
3. When no active curriculum needs STAT100 for new placements, archive STAT100.
4. Historical study plans that still reference STAT100 versions remain for audit; the module no longer appears in default selectors.

Do not archive STAT100 merely because ECTS changed from 5 to 6 — that is a versioning case on the same module.

Best practices

• Archive only after curricula and planning no longer need the module for new placements — even though existing references remain.
• Prefer versioning over archiving when the academic unit continues under a new configuration.
• Keep a short internal note of why a module was archived (program closure, merge into another code, and so on) for future staff.
• After archiving, verify that default module lists and selectors no longer offer the retired entry to casual pickers.
• Coordinate with staff who maintain module groups so retired modules do not linger in organizational groupings that look “current.”

Common pitfalls

• Archiving a module that is still the only placement in an active curriculum version — students and planners may still depend on those references even though the module is hidden from default lists.
• Archiving instead of versioning when you only meant to retire an old ECTS configuration.
• Forgetting that Unarchive restores visibility — use it when a program is reactivated, not as a substitute for careful dependency review at archive time.
• Assuming linked courses or curriculum rows disappear on archive — they do not.

FAQ

Related pages