Fuxam Apply

Admissions in Fuxam Web — from public application submission through staff review, decision, and enrollment into study programs and cohorts.

Fuxam Apply is the admissions module in Fuxam Web. It connects the public Apply portal — where prospective students browse programs and submit applications — with OrgHub administration, where staff configure programs and forms, review submissions, communicate with applicants, and move candidates through the admissions pipeline toward enrollment.

For universities, admissions is not a single click but a governed funnel: intake windows, structured questionnaires, multi-stage review, conditional offers, contracts, and finally placement into a cohort. Apply centralizes that funnel so configuration, applicant data, decisions, and notifications stay in one system instead of scattered spreadsheets and email threads.

How this fits into Fuxam

Apply sits between academic planning in FuxamCMS and day-to-day student life in FuxamLMS. Staff define what can be applied to in application programs (linked to study programs and cohorts), design what applicants must answer in application forms, and process submissions in Applicants. When a candidate reaches Enrolled, downstream workflows may create or link a user account and assign them to the intake cohort they applied for.

The diagram above is the high-level admissions funnel. Each stage has dedicated handbook chapters — use the cards below to navigate.

The admissions funnel

A typical journey through Apply looks like this:

1. Configure — Enable Application Management, set portal branding, create application programs linked to study programs, build and publish application forms, and share the Apply portal URL from apply portal settings.
2. Apply — Applicants browse programs on the public portal, select an intake cohort, complete the form (with optional draft save), and submit. They receive a confirmation email and can track submissions under My Submissions.
3. Review — Staff open the Applicants area, filter the Pending tab, review field answers, request changes if needed, and communicate outside automated emails when appropriate.
4. Decide — Evaluators approve or reject, set statuses such as Conditionally accepted, and move applicants through stages toward Accepted or Rejected.
5. Enroll — After conditions are met (study contract, documents, etc.), status moves to Enrolled, which may trigger user provisioning and cohort assignment — the handoff from admissions to user management and study programs and cohorts.

Not every submission visits every state. Your institution may skip stages, use Conditionally accepted before Accepted, or rely on the Pending requirements area (when visible) to track outstanding items. The pipeline is status-driven — status values define where each submission sits rather than a separate configurable stage engine.

Key concepts

For applicants

Applicants use the public-facing Apply portal to:

• Browse available study programs and select an intake cohort.
• Complete an application form and save a draft to finish later.
• Track the status of submitted applications under My Submissions.

The portal guides applicants through each step without requiring an existing Fuxam account to get started.

For administrators

Administrators manage the admissions workflow in OrgHub → Management → Applications (visible only when Application Management is enabled for your institution). From there you can:

• Create and configure application programs, each linked to a study program and intake cohort.
• Build application forms — the questionnaires applicants fill in — using a flexible question builder.
• Maintain a question catalog of reusable questions that can be added to any form.
• Review applicants and their submissions, move them through stages, and communicate with them.

Roles and responsibilities

Exact duties vary by institution. The handbook task guides assume you have the permissions listed on each page.

Where to start

If you are setting up admissions for the first time, work through this order:

1. Apply portal settings — enable Application Management and customize the portal.
2. Confirm study programs and cohorts exist for the intakes you plan to open.
3. Application programs — create a program and link study programs.
4. Application forms — build, preview, and publish the questionnaire.
5. Share the Apply portal URL and monitor the Applicants Pending tab as submissions arrive.

If programs and forms already exist and you are processing live applications, start with Review an application and Move to next stage.

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