--- title: Show today's appointments on a screen with Calendar Cast description: >- Set up Calendar Cast monitors under Settings → Management → Calendar Cast, choose layout and filters, and open the public display URL on a TV or monitor. sidebar: order: 6 --- **Calendar Cast** shows today's appointments on a public screen, such as a TV in a hallway or a monitor at reception. You set up one or more monitors under **Settings → Management → Calendar Cast**, and each monitor gets its own display URL. :::tip Each monitor's display URL opens without signing in. Anyone with the link can see that screen, so only open it on devices you control and don't share it publicly. ::: ## Why it matters Students and visitors want to know what is happening today and where, without opening the app. A monitor in the lobby that lists today's courses, rooms, and start times answers that at a glance, and it updates itself as the day goes on. ## Before you start | Requirement | Detail | |---|---| | Permission | Your role needs the Calendar Cast settings permission (`read-write:settings-calendar-cast`). Without it, **Calendar Cast** does not appear under **Settings → Management** | | Appointments | The screen only shows appointments scheduled for **today** (in your institution's time zone) | | A display device | Any screen with a web browser, for example a smart TV or a small computer connected to a monitor | ## How to add a monitor 1. Open **Settings → Management → Calendar Cast**. The **Calendar Cast Setup** section lists your existing monitors, or shows **No monitors found** if there are none yet. 2. Click **Add Monitor**. A side panel opens. 3. Under **Layout**, pick **Departure Board** (a dense table, the default) or **Lobby Board** (a large, rotating list with big text). 4. Enter a **Monitor Name**, for example "Main building lobby". The name is only shown in the settings list. 5. Set **Items per page** (default 10) and **Seconds until page switch** (default 10, at least 5). When there are more appointments than fit on one page, the screen flips pages on its own. 6. Under **Appointment Category**, choose which appointments to show: **Online**, **Hybrid**, **Offline**, or all of them (the default). At least one category must stay selected. 7. Optionally narrow the screen with **Courses**, **Rooms**, and **Locations**. Search and select as many entries as you need in each field. 8. Optionally turn on **Show app download banner** to show QR codes for the Fuxam mobile app (iOS and Android) on the screen. 9. Click **Submit**. You see **Monitor updated**, and the new monitor appears in the table. ## Which appointments appear | Your selection | What the screen shows | |---|---| | No courses, rooms, or locations selected | All of today's appointments in your institution | | Courses selected | Today's appointments of those courses. If an entry has sub-entries in your course structure, their appointments are included too | | Rooms or locations selected | Today's appointments in those rooms, or in rooms at those locations | | A mix of courses, rooms, and locations | Appointments that match **any** of them | The **Appointment Category** setting always applies on top. For example, if you select a room and only **Offline**, online appointments in that room are hidden. ## Put the monitor on a screen 1. In the monitors table, find your monitor. The **URL** column shows its display link. 2. Click the copy icon next to the URL. The icon turns into a check mark when the link is copied. 3. Open the link in the browser of your display device and switch the browser to full screen. ### What viewers see - **Departure Board** columns: **Time**, **Course**, **Tags**, **Appointment Name**, **Room**, **Organizer**, **Status**, and **Minutes until event**. - **Lobby Board** shows **Time**, **Title / Course**, **Organizer**, **Status**, and **Room** in large rows. - **Status** reads **Now** while the appointment runs, **Soon** when it starts within the next 60 minutes, **Later** for anything after that, and **Ended** once it is over. - The footer shows the current range and the countdown, for example "Showing 1-10 of 24 · next page in 8s". - If nothing matches today, the screen shows **No appointments found**. ## Edit or delete a monitor 1. In the monitors table, click **⋯** at the end of the monitor's row. 2. Click **Edit** to change any setting, then click **Save**. Screens using that monitor's URL pick up the new settings within about 15 seconds; the URL stays the same. 3. Or click **Delete**, then confirm **Delete Calendar Cast?** with **Delete**. This cannot be undone. ## Best practices - Create one monitor per physical screen, and name it after its location so you can find it later. - Use **Rooms** or **Locations** for screens in a specific building, and **Courses** for screens in a department. - Use **Departure Board** for busy days with many appointments, and **Lobby Board** for screens people read from a distance. - Turn on the app download banner in public areas where new students pass by. ## Common pitfalls | Pitfall | What happens | What to do | |---|---|---| | Expecting tomorrow's schedule | The screen stays empty or short | Calendar Cast only shows today's appointments | | Too many filters | Fewer appointments than expected, or **No appointments found** | Check the **Appointment Category** setting and the selected courses, rooms, and locations | | Link shared publicly | Anyone with the link can see the schedule | Only open the URL on screens you control | | **Calendar Cast** missing in Settings | You cannot set up monitors | Ask an administrator to add the Calendar Cast settings permission to your role | | Page switch too fast | Viewers cannot finish reading | Raise **Seconds until page switch** or lower **Items per page** | ## FAQ **Do viewers need to sign in?** No. The display URL opens without a Fuxam account, which is why you should only use it on screens you control. **Can I show more than one building?** Yes. Select several **Locations** or **Rooms** on one monitor, or create a separate monitor for each screen. **What happens if I select nothing under Courses, Rooms, and Locations?** The monitor shows all of today's appointments in your institution, filtered only by **Appointment Category**. **Does the screen update on its own?** Yes. It keeps the clock and statuses current and flips pages automatically, so you don't need to reload it. ## Related pages **[Settings overview](/docs/fuxam-web/settings)** Map of institution Settings areas. **[Roles and permissions](/docs/fuxam-web/base/user-management/roles-and-permissions)** Give a role access to Calendar Cast settings. **[Calendar](/docs/fuxam-web/base/calendar)** Create and manage the appointments that appear on the screen. **[Permissions, features and visibility](/docs/fuxam-web/settings/permissions-and-features)** How packages, settings, and roles decide what appears.