---
title: View Apply analytics
description: >-
  Open the Application Programs Analytics tab to filter form-session KPIs by
  study program, cohort, and started date, and read completion rate, average
  time, status, and trend charts.
sidebar:
  order: 6
---

**Analytics** is the Application Programs tab that shows institution-wide application form funnel metrics: how many applicants started a form, how many submitted, completion rate, average completion time, a completion-status chart, and a submission trend over time. Open it from **Campus Management → Application Programs → Analytics**.

:::tip
Analytics covers **all application forms** in your institution (cross-program). Filters for study program, cohort, and started-date range narrow the same KPIs without opening a single form.
:::

## Why it matters

Admissions teams need a single place to see whether the Apply portal is converting started sessions into completed submissions, and whether a study program or cohort is underperforming. Without Analytics you only see individual submissions on the Pending / In progress / Accepted tabs and cannot compare funnel health across forms.

## Before you start

| Requirement | Detail |
|---|---|
| **Feature** | Institution feature **application_management** must be enabled (otherwise Application Programs redirects to Home). |
| **Permission** | **read:application-programs** — required to open Analytics. |
| **Data** | At least one application form must exist under an application program; metrics come from form **sessions** (starts and successful submits). |

## Open Analytics

1. Go to **Campus Management → Application Programs** (path: `/dashboard/orghub/my-organization/application-program`).

2. Select the **Analytics** tab in the underline tabs (next to **Pending**, **In progress**, **Accepted**, **Forms**, and the question-catalog / form-templates tab).

3. Confirm the page shows the filters section, then KPI cards and charts. If there is no analytics payload, you see an empty state for missing data instead of the KPI grid.

## Filter the metrics

Use the **Filters** section. Each control updates the URL query and reloads the KPIs.

| Control | What it does |
|---|---|
| **Study program** | Limit sessions to a study program, or keep **All**. |
| **Cohort** | Limit to a cohort (options depend on the selected study program; duplicates get a short suffix). Choose **All** to clear. |
| **Started from** / **Started to** | Date-time range on when the applicant **first started** the form session (`firstStartedAt`). |

Changing study program can clear a cohort that does not belong to that program.

## Read the KPIs and charts

### Metrics

| KPI | Meaning |
|---|---|
| **Started** | Count of form sessions that match the filters. |
| **Submitted** | Sessions with a successful submit timestamp. |
| **Completion rate** | Submitted ÷ Started × 100 (shown with one decimal). |
| **Avg. time** | Average `timeToCompleteSeconds` for submitted sessions — shown in minutes (`Nm`) when ≥ 60 seconds, otherwise seconds (`Ns`), or `-` when unknown. |

### Charts

| Chart | What you see |
|---|---|
| **Completion status** | Donut of Submitted vs In Progress (started but not submitted). Segments with zero are omitted. |
| **Submission trend** | Line chart by calendar day of starts: **Started** and **Submitted** series for the filtered sessions. |

Empty charts show their own empty states when every value is zero.

## Best practices

- **Start with All filters**, then narrow by study program when a program looks weak on the overall completion rate.
- **Use Started from / to** around an intake window so older cycles do not dilute the trend.
- **Compare Analytics with the applicant tabs** — Analytics counts form **sessions**; Pending / In progress / Accepted work on **submissions** and application status.

## Common pitfalls

| Symptom | Likely cause | What to try |
|---|---|---|
| Redirected to Home | Feature `application_management` off | Enable Apply / application management for the institution |
| Permission / access error | Missing **read:application-programs** | Ask an admin for the permission on your role |
| Empty state / zeros | No forms, or no sessions in the date / program filters | Widen date range; set Study program and Cohort to **All**; confirm forms are published |
| Old Monitoring URL | Per-form Monitoring redirects here | Bookmark **Application Programs → Analytics** |

## FAQ

**Is this the same as LMS course analytics?**

No. This **Analytics** tab is only for **Fuxam Apply** form sessions under Application Programs. LMS course and content-block analytics live under the LMS grading / analytics guides.

**Does Accepted on the applicant tabs equal Submitted here?**

No. **Submitted** means the applicant successfully submitted the form session. Applicant tab statuses (Pending, In progress, Accepted, and beyond) are admissions workflow states after (or around) submission.

**Why did the old form Monitoring page disappear?**

Per-form Monitoring URLs now redirect to this institution-wide **Analytics** tab so you compare across forms in one place.

## Related pages

**[Application programs](/docs/fuxam-web/apply/application-programs)**

Programs that own the forms feeding Analytics.

**[Applicants](/docs/fuxam-web/apply/applicants)**

Review submissions on Pending, In progress, and Accepted.

**[Publish an application program](/docs/fuxam-web/apply/application-programs/publish-an-application-program)**

Publish forms so applicants can start sessions.

**[Build an application form](/docs/fuxam-web/apply/application-forms/build-an-application-form)**

Form builder that creates the sessions Analytics measures.